Whether you’re installing a new patio, replacing windows, adding landscaping, or constructing a shade structure, one simple step can save significant time, expense, and frustration: OBTAIN APPROVAL BEFORE BEGINNING THE WORK.
Most homeowners’ association governing documents require owners to receive Architectural Committee or Board approval before making exterior modifications. These requirements are not just procedural, and serve an important purpose. By reviewing proposed changes in advance, the Association helps maintain a consistent aesthetic throughout the community, protects property values, and ensures that improvements are compatible with neighboring homes. This process also helps prevent unintended issues, such as drainage problems, structural concerns, or design conflicts that could affect surrounding properties.
One of the most common misunderstandings is that city permits or contractor recommendations outweigh the Association’s approval process. They do not. Municipal approval addresses compliance with building and safety codes, while HOA approval ensures compliance with the community’s governing documents and architectural standards. These are separate requirements that serve different functions. In most cases, both approvals are required, and obtaining one does not eliminate the need for the other.
Another frequent misconception is that minor changes do not require approval. However, even seemingly small projects, such as repainting a home, installing new lighting, or modifying landscaping, may be subject to review depending on the Association’s guidelines and governing documents. Failing to confirm whether approval is needed can lead to avoidable complications.
Beginning construction before receiving approval can have significant consequences. Owners may be required to stop work, submit plans after the fact, modify the project, or even remove completed improvements if they do not comply with the governing documents. These outcomes can be costly and time-consuming, particularly if materials must be replaced or structures dismantled. Even well-intentioned improvements can become expensive mistakes if the approval process is skipped.
The approval process itself is typically straightforward when approached correctly. Homeowners are generally asked to submit an application that includes a description of the project, plans or drawings, material specifications, color samples, and, in some cases, contractor information. Providing complete and accurate information helps the Architectural Committee or Board review the request efficiently and reduces the likelihood of delays or requests for additional details.
Before starting any exterior project, take the time to review your Association’s architectural guidelines carefully. Submit a complete application, respond promptly to any follow-up questions, and wait for written approval before work begins. Taking these steps upfront can help avoid delays, enforcement action, and unnecessary expense while contributing to the overall appearance and long-term value of the community.
If you have any questions regarding these materials, please reach out to the firm for assistance. Call us toll free at (800) 743-9324 or email moc.walbdhc@ofni.
The information contained in this article is not intended to be legal advice and is provided for educational purposes only.